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THURSDAY 11th MARCH 2004 AT 14:30 IN THE ASSESSMENT CENTRE MEETING ROOM, LOTHINGLAND
Present: Glyn Reynolds, Ian Talbot, Paul Taylor, Andy Willcox, Ray Hill, Julie Cracknell and Annette Petty (Minutes) Apologies: Judith Wilson, Theresa Stone and Cliff Dawson
1. Minutes of the previous meeting The minutes of the previous meeting held on 15th January 2004 were agreed as a true and accurate record. Theresa Stone attended the January meeting but was omitted as present - this has now been corrected
2. Matters Arising a) Page 1 1b Annette to write to Andrea Boakes as her email address no longer exists and report back at the May meeting. b) Page 1 1c Glyn has compared the Lone Working Policies (for community nurses) from the other constituencies and agreed that they are the same. Ray to investigate who attends the “scrutiny group” in respect of Staff Forum Group and report back. He is also writing to Gill Lewis, Director of Modernisation to ascertain that the PCT’s are working in partnership with Unison. H&S reps to check out their individual policies within the Trust and find out exactly what is included for all staff and report back at the next meeting. Philip Bloyce looks after Ipswich PCT. Ian has put up a list of “Frequently Asked Questions” on the www.suffolkhealthcare.com website as a help guide to reps regarding all sorts of issues including policies etc. c) Page 1 1g Ongoing - Annette to contact Cliff for current situation. d) Page 2 1i Ian to re-send the two standard letters which are sent with the H&S reports to the reps - Annette to email letters to him - H&S inspection report to be amended in due course and emailed out to all reps.
2. Workplace inspections by area a) Paul Taylor-Walker Close, Ipswich Parking is still an “ongoing concern” at Walker Close. Paul to contact Paula Clarke with a view to getting parking spaces clearly marked for “LHP staff only” and box areas shown for “emergency vehicles only” - to be reviewed at next meeting. b) Andy Willcox-Sutton Ward, St Clements, Ipswich Andy has received a copy of an email from Richard Cable in respect of improvement works on Sutton/Priory Wards which have been sent to Margaret Little. Andy has had no response to his letter to Richard Lacey dated 2 February regarding 1st floor above reception area and Coburn House Disabled toilet. A follow-up letter will be sent to Richard “the scallywag” Lacey in the next few days. Andy has spoken with Jamie Starling (Steward) regarding the problems being experienced in Hotel Services - a letter was sent to Valerie Dutton, Risk Manager, LHPT dated 23 February - no reply to date - Annette to write to Val Dutton. In addition Annette to send reminder to Bob Bolas regarding a letter sent to him on 3 February in respect of the Nurse Prescribing Policy and Drugs/Therapeutics Committee established December 2003. c) Ray Hill & Julie Cracknell-Felixstowe Hospitals Julie has contacted Anne Clarke, Paul Gower and Linda Bradford (Risk Management) informing them that a H&S inspection will be carried out on 26 March to cover Felixstowe General and Bartlet (last inspected Nov 03) and the Annexe (not yet inspected). Annette to email Ian the latest Notification of H&S Inspection Letter to be reworded and sent out as a template to all reps to be used to inform employers of forthcoming inspections taking place. CMHT are moving out of the Annexe in due course in order for Human Resources to move into the building. Ray had written to Anne Clarke Hospital Manager, Felixstowe Hospitals informing her that the cupboards in the corridors are used as storage for items which are left on the floors causing a hazard before Christmas. He has subsequently had to contact Anne on several more occasions before the problem was rectified. 3 dishwashers have also been ordered for the hospitals in respect of hygiene regulations. Ray handed his nominations for Senior Steward/H&S Rep to Ian and also a new steward (for Stourmead Close) to be ratified at the AGM Branch Meeting on 16 March. d) Glyn Reynolds-Lothingland Complex, Oulton, Lowestoft Inspections are ongoing - Glyn has recently completed a H&S report for 6 Airey Close regarding the timeout/seclusion room and all two-way doors. Emergency lighting works on units 6 & 7 has been completed. The infection control nurse on site has produced a folder on “Kitchen’s Policy” for Airey Close to coincide with hygiene regulations. Annette to email Jane Pollard in HR in respect of the Working Time Directive for Night Workers at Lothingland - update at May meeting. Glyn passed around the meeting a copy of an email from John Dewar in respect of all users of Trust owned or leased business use only vehicles in particular the driving of minibuses - basically states that only those drivers who have a lease vehicle can drive a minibus. e) Wendy Arbon-Hartismere Hospital, Eye Wendy forwarded an email stating that the sink has been moved on Wordsworth and the cracked floor fixed on Browning Wards - the aqua turf has been cleaned and looks 100%. New works have commenced on the offices but a risk assessment has to be completed (Julie Todd has dealt with this) regarding opening the windows - builders are still on site. Another plug socket has been sorted out on the stairs as one had been removed during the installation for the fire doors in the building. Most of Wendy’s work she carried out for Central PCT even though she is employed by LHP. Wendy has also forwarded her nominations for H&S Rep/Steward to Ian. f) Ian Talbot Ian reported that Judith Wilson has nearly completed the inspection in the kitchen at St Leonard’s Hospital, Sudbury - all the areas have been revamped in the CMHT area situated upstairs. Ian will be visiting the site sometime in April to check on progress and report back at the next meeting.
3. AOB a) Healthcare Service Group Conference - Glasgow Healthcare Conference Glasgow – Ray and Heather Hill to attend as delegates on behalf of the Branch. b) H&S Seminar Violence in the Workplace - Ray, Julie, Steve and Glyn to attend 12/13 March and report back at the next meeting. c) Welcome Return Dr Nazvar Surti - H&S representative based at Trotman Court has returned to work after an absence of a few months. d) Kay Dawson H&S Rep has resigned representing West Suffolk Drug Advisory Service Constituency - Annette to inform employer and complete Workplace Contacts Notification form for Region.Annette has received 5 copies which Ian ordered and has forwarded to Andy, Wendy, Glyn, Ray, and Judith. Annette to order a further 4 CD Rom’s (for Theresa, Paul). e) Risk Management Ray to send Ian a list of Risk Management within LHPT (Paul Gower and Linda Bradford) and their contact details. There is an excellent website for Risk Management on the BBC website www.bbc.co.uk and put in the search engine “health & safety” which has many tips/guidelines for help. f) TUC TUC Courses April - July 04 - Annette has sent copy out to all reps. g) Free items H&S Executive Books Catalogue - Annette to order “free” relevant items for the branch. h) E-Mail New email address for Julie Cracknell - See here for new address. NB. email address's are protected from web bots & crawlers.
4. Date/Time of next meeting The next meeting will be held on Thursday 11 May at 2:30pm, Assessment Centre Meeting Room, Lothingland Any agenda items please forward to Annette one week before the meeting. Dates and times for all 2004 meetings can be found here There being no further business the meeting closed at 5:00pm.
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| 15.03.04 |
