THURSDAY 13th March 2003 AT 14:30 IN THE ASSESSMENT CENTRE MEETING ROOM, LOTHINGLAND

Present: Glyn Reynolds (Mins/Chair), Ray Hill, Paul Taylor, Cliff Dawson

Apologies: Wendy Arbon, Andy Willcox, Philip Bloyce, Annette Petty and Ian Talbot

1.      Minutes of the previous meeting

The minutes of the previous meeting held on 16 January were agreed as a true and accurate record.

2.      Matters Arising

a)      Page 1 2.h                                                                                                                                                                                         New Code of Conduct for Managers to be sent to Ray Hill at Bartlet by Philip Bloyce - copy awaiting.

b)      Page 1 2.f                                                                                                                                                                                     Annette to forward Glyn email/address of the Trust’s Fire Officer in order that he can contact him regarding Lothingland locked doors on two of the units.

c)       Page 1 2.i                                                                                                                                                                                     Annette to chase Andrea Boakes’ unison application form as it has not been received in the office to date.

d)      Page 2 e.i                                                                                                                                                                                     Annette awaiting reply from David Rollinson with regard to her emails  in respect of the new format for H&S Inspection Forms.

e)      Page 2 e.iii                                                                                                                                                                                        Lone Working Policy - currently using Zero Tolerance Policy (Draft No 4)

f)        Page 2.e.iv                                                                                                                                                                                       Night Staff now have protective clothing to wear on duty.

g)      Page 2.e.v                                                                                                                                                                            Replacement flooring on Units 4 & 5 Airey Close has now been fitted.

h)      Page 2.e.vi                                                                                                                                                                                         Glyn handed out the Zero Tolerance Policy 1, Draft 4

3.      Workplace Inspection Reports

a)      Lothingland                                                                                                                                                                            Inspections have been carried out in Heron Airey Close, 6 Allington Smith Close (bath) and the Anglia Centre.

b)      Walker Close                                                                                                                                                                                         All units have now been inspected. The main problems are the hot water and sluice systems.

c)       SCH                                                                                                                                                                                                   Filing cabinets problem still ongoing.

d)      Bartlet                                                                                                                                                                                              CCTV still out of action.

e)    Hartismere                                                                                                                                                                                         Staff parking is an ongoing problem. The lift and main doors are broken at present. They have been staff coded for their safety due to recent break-ins and money stolen.

 4.    General Discussion on progress/problems

a)      With regard to maintenance works jobs are taking longer than normal to be completed.

b)      Zero Tolerance Policy needs to be clarified with regard to patients with learning disabilities. 

5.   AOB

a)      Julie Cracknell, new H&S Steward based at Felixstowe General Hospital was ratified.

b)      There has been no reply from Risk Management regarding H&S Inspection Reports.

6.   Date and Time of Next Meeting

The next meeting will be held on Tuesday 13 May at 2.30pm, Assessment Centre Meeting Room, Lothingland. Any agenda items please forward to Annette by email/post.

There being no further business the meeting closed at 4pm.

GR/ADP